Two quick taps turn every fill into a permanent, audit-ready record.
Before a single drop of water is dispensed, the Fillmaster device captures who performed the operation and which transaction it belongs to. Everything that follows — drug, lot, expiry, flavor, water volume, timestamp — is stitched to that identity automatically and pushed to the LogBook cloud. No paper. No transcription. No gaps.
The same fill — now with traceability built in
The technician's hands barely change what they do. The record does all the heavy lifting.
🗂️ Today
- — Scan drug, pick flavor, dispense water.
- — No durable record of who ran the operation.
- — No link between the fill and the pharmacy's transaction.
- — Audit prep means digging through paper logs or memory.
- — Recalls require manual lot reconciliation.
📖 With LogBook
- ✓ Badge scan stamps every fill with the operator.
- ✓ Transaction scan ties the fill to the pharmacy's own tracking code.
- ✓ Drug, lot, expiry, flavor & volume captured automatically.
- ✓ Searchable cloud record, ready the moment an auditor asks.
- ✓ Recall? Filter by lot number in seconds.
Step through the operator experience
Tap the buttons on the screen — or use a step on the left — to walk the full flow. The two New steps at the start are what make LogBook possible.
Scan badge to begin
Scan transaction #
Scan medication
Which flavor would the customer like?
Ready to dispense water?
Water to add: 62 mL · Flavor: Grape
Dispensing water & flavor
Operation complete
1 · Scan badge New step
The operator taps their staff badge (or enters a PIN). This is the foundation of accountability — every downstream action is now attributable to a named, trained user.
E.E. · role CPhT · sign-in timestamp. No full name, no employee SSN — initials only.2 · Scan transaction # New step
The operator scans the barcode the pharmacy system already prints on the work order. This is a tracking code generated by the pharmacy — not the Rx number and not the patient. It is the hook that lets the pharmacy (and only the pharmacy) connect this machine record back to a fill.
TX-4471-0098. The code-to-patient mapping never leaves the pharmacy — see the §164.514(c) detail.3 · Start the fill
From here the workflow is exactly what your team does today. Tap SCAN to read the drug barcode, or NDC to key it in manually.
4 · Scan the medication
The device reads the stock bottle and pulls the drug identity straight from the barcode — no typing, no transcription errors.
NDC · lot number · expiry · BUD · storage conditions.5 · Select the flavor
The technician picks the flavor the customer requested. On the Fillmaster Auto the flavor bottles are onboard, so flavoring happens automatically during the pour.
UPC · quantity · lot · expiry (one row per ingredient, up to four).6 · Confirm & dispense
The operator reviews the calculated water volume and confirms. This is the deliberate "go" — captured as an explicit, attributable approval.
7 · Dispensing
The Auto delivers the first half of the water with flavor, then the remainder as plain water. The device measures what actually came out — not just what was requested.
8 · Complete — and sealed
The moment the fill finishes, the device assembles the full machine-telemetry record and pushes it over an encrypted outbound connection to the LogBook cloud, where it becomes searchable and immutable.
One workflow, both Fillmaster models
LogBook runs the same record-keeping flow whether you reconstitute, flavor, or both.
Fillmaster 4000
Primarily reconstitution. Fully automated water dispensing, integrated barcode scanning for 6,500+ NDCs, and flavoring instructions on the 5″ touchscreen.
Fillmaster Auto
Reconstitutes and flavors simultaneously from onboard bottles. 20,000+ NDCs, 2D barcode scanner, and State Board–compliant record-keeping.
Same secure pipeline
Both push logs to LogBook over encrypted, outbound-only HTTPS/TLS. The device never accepts inbound connections — closing off edge-level intrusion.
Why the two extra taps are worth it
Audit on demand
When a surveyor or board inspector asks "who, what, when," the answer is a saved search — not a fire drill.
Recall in seconds
A flagged ingredient lot becomes a filter. Identify every affected fill across every store instantly.
Zero-PHI by design
Accountability without liability. The record proves diligence while staying outside HIPAA jurisdiction — here's how.